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Data Retention Policy

Effective Date: July 29, 2025
Last Updated: July 29, 2025

At Valiant Empowerment Inc. and Infinite Mood, we are committed to respecting your privacy and protecting any personal information entrusted to us. This Data Retention Policy outlines how long we keep different types of information and the procedures for securely managing, storing, and deleting data.

Purpose of Data Retention

We collect and retain personal data only for as long as it is necessary to:

  • Fulfill the purposes for which the data was collected

  • Comply with legal, regulatory, and tax obligations

  • Maintain accurate program and financial records

  • Ensure the continuity and improvement of our services

Retention Periods by Data Type

Data CategoryRetention PeriodNotes

User Accounts (General)Until user requests deletionInactive accounts may be purged after 24 months of inactivity.

Program Registration Forms3–5 years from date of last activityRetained for program compliance and reporting.

Children’s Information (Under 13)Max 12 months unless extended by parental consentPer COPPA, data is deleted unless ongoing use is authorized.

Volunteer/Participant Records3 years after last participationIncludes emergency contacts and waiver signatures.

Donor & Financial Records7 yearsFor compliance with IRS and nonprofit financial regulations.

Digital Downloads / Purchases5 yearsMaintained for access support and transaction records.

Email Communications / NewslettersUntil user unsubscribes or requests removalData is regularly reviewed and cleaned.

Data Deletion Procedures

We review and securely delete or anonymize personal information when:

  • The retention period has expired

  • The individual requests removal

  • The data is no longer necessary for legal or operational purposes

All deletions follow industry-standard security protocols to ensure complete and irreversible removal from our systems and backups.

Your Rights Regarding Your Data

You may request at any time to:

  • View the data we hold about you or your child

  • Correct or update your data

  • Request deletion of your data ("Right to be Forgotten")

To make a request, contact our Data Protection team at:
📧 info@infinitemood.com
📞 (863) 272-9304

We will respond to all verified requests within 30 days, as required by law.

Legal Compliance

This Data Retention Policy complies with the following U.S. and Florida laws:

  • Children’s Online Privacy Protection Act (COPPA)

  • Florida Information Protection Act (FIPA)

  • IRS guidelines for nonprofit organizations

  • Federal Trade Commission (FTC) data security principles

Contact Us

For questions about this policy or our data management practices, please reach out to:

Valiant Empowerment Inc.
📧 info@infinitemood.com
 

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